Dropbox is an easy place to store all the things you need when you travel. Here are the items we store in Dropbox when we travel:
- Travel itineraries
- Airline confirmations
- Hotel confirmations
- Copies of medication prescriptions
- Emergency contact information
- Copies of passport and drivers licenses (additionally encrypted, of course)
- Copies of travel insurance documents
- Copies of travel vouchers
- Copies of train tickets (Eurail, etc).
- Copies of travel visas
By keeping all things related to your trip in Dropbox, it allows you to eliminate carrying paper. It’s also one less thing you risk losing or having stolen. The last thing you need is thieves knowing what your travel plans are.
While Dropbox stores your documents and information in the cloud, we’ve never had to worry about accessing an internet connection, no matter how remote of a place we’ve been. But, of course, when you need one, there’s always the remote possibility you won’t have one. That’s why it’s a good idea to put the items for your trip in a special folder to share on Dropbox. You can share that folder with a friend or relative. Then, if you don’t have access, you can at least have them fax or email it to you. For each trip we take, we make a special folder in Dropbox, so it’s easy to find and share information.
You can easily upload information to Dropbox from any computer or mobile device using the Dropbox app. You can also use a third party app that’s also free, like SendtoDropbox. SendtoDropbox allows you to email items directly to your Dropbox account. It’s free and doesn’t have a size limit on attachments. You can also give the SendtoDropbox email address to friends, in case they need to forward larger attachments to you while traveling. It’s a good idea to also store that address in your own address book, in case you want to send items to it as well.
Now you may be thinking, “Why not use something like TripIt, instead?”. We use TripIt, too but the downfall is that it converts all of your itinerary information into it’s own format. It leaves you without the original documents or confirmations. While having the original is not usually a problem in the US, it can be as you travel internationally.
Dropbox also comes in handy for other things while you travel. We use it to to upload our travel journals each day and backup special photos we don’t want to lose.
Dropbox is extremely handy and the best thing is, it’s free. You can store up to 2Gb of information without any fees. You can also earn free additional storage space, just by signing up your friends. Of course, you can buy more storage as well, although we’ve always found 2Gb to really be adequate.